SPONSORSHIP AND EXHIBITOR INFORMATION

Register Now as a Diamond, Platinum, Gold, Silver Sponsor or Exhibitor

New for 2025: 20th Anniversary Diamond Sponsor – Additional information available in the Sponsor/Exhibitor Prospectus

Download the 2025 Sponsor and Exhibitor Prospectus

Download Exhibitor Floorplan

Download the Sponsor and Exhibitor Terms

Deadline for Sponsor and Exhibitor Cancellations and Refunds: Friday, September 12, 2025
Payment is due in full at the time of registration. If you require an invoice, your payment is due thirty (30) days from the receipt of your invoice. Sponsor and Exhibitor full payments must be received to API no later than Friday, September 12, 2025.

Sponsors and Exhibitors may cancel their obligation up to Friday, September 12, 2025. However, 50% of the fee for Sponsors and for Exhibitors is nonrefundable. Notice of cancellation must be submitted in writing to [email protected].  Refunds will not be given on cancellations received after Friday, September 12, 2025.

Additional Exhibitor Staff Registration

Register Additional Exhibitors – Available Soon

Please register your exhibit staff by Friday, October 24, 2025 at 5:00 PM Eastern.

This $495 “Additional Sponsor/Exhibitor” fee is for the registration of each additional sponsor/exhibitor after the initial representative from the sponsoring/exhibiting company. Fee includes admission to all conference sessions, exhibit area, lunches, and receptions. We do not have an “Exhibits Only” or “Exhibits Staff Only” registration for this conference. Badges are not transferable. All exhibit staff must register.

To be eligible for the above rate, Additional Sponsor/Exhibitor must be a direct employee of exhibiting or sponsoring company. API will request proof (i.e. business card) of direct employment and ID at the conference registration desk.

Exhibitor Schedule at a Glance

*Held in Prefunction Area. Exhibitors are welcome to attend.

Exhibitor Portal Login 

All exhibitors must access the exhibitor portal for deadlines, shipping information, and to register your exhibit staff. Login information has been sent from [email protected] to the primary contact that registered for the exhibit booth/sponsorship. Please contact your internal colleague for access.

Exhibit Booth Information

Each exhibitor will be provided a draped 10’ wide x 8′ deep exhibit booth (80 square feet).  Each booth has a 6′ x 2.5′ draped table that can be removed. Each booth includes two chairs and a garbage can. A company sign will be provided above your booth. One 120 volt electrical outlet will be provided at no charge, as well as complimentary WiFi. Note: Set up outside of the set up times listed above is strictly forbidden. No exhibitor badges or materials will be distributed outside of these times.

Additional Audio Visual

Exhibitors are responsible for providing their own AV. Electricity and free WIFI will be provided to all exhibitors.

Shipping Information

Exhibitors are required to ship to the Freeman warehouse. Do not ship directly to the hotel.

API is not responsible for shipping to or from the conference hotel.

Exhibitor Order Forms

Each exhibit booth includes: 10′ black drape behind booth, 3′ black drape between booths, one 6′ x 30″ skirted exhibit table, carpet, two side chairs, and one wastebasket. One (1) 120-volt electrical outlet will also be provided to each exhibit booth. Free wireless internet access is provided throughout the exhibit area and meeting space, made possible by our sponsors.

Exhibitors are responsible for ordering the following from Freeman:

• Booth furniture
• Literature/Display stands

To access the Freeman Decorating Services Handbook or Freeman online, please visit the Exhibitor Portal.

Order early to take advantage of Freeman advance order rates; Place your order by October 17, 2025.

Cvent LeadCapture

Cvent, the provider of our conference app and registration system, is making available their app-based LeadCapture system. Order early for best pricing.

Additional information can be found in the Exhibitor Portal.

Event code: Coming Soon

Exhibitor Regulations

• Attendees and Sponsoring/Exhibiting companies are prohibited from conducting ancillary activities or events during conference hours, including the receptions.
• All booth activities must take place within the confines of the assigned booth space.
• Booth activities deemed too disruptive may be discontinued at Show Management’s discretion.
• All promotional activities and distribution of literature must take place within the confines of the assigned booth. Distribution outside of the confines of the booth, including all API and Marriott Woodlands public areas is strictly prohibited
• If a booth noise level is particularly disturbing or disruptive, Show Management will direct that the noise be turned down.
• All speakers must face inward and not out towards the aisles or neighboring Exhibits. Exhibitors found in non-compliance, will be required to modify the direction of the speakers to a more suitable position.
• No element can impede the aisles; All demonstrations must take place within the confines of the assigned booth space.
• A maximum height of eight feet is allowed only in the rear half of the booth space, with a four foot height restriction on all materials (product or equipment) in the front half of the booth.
• All booths should be designed in such a way so as to eliminate line of sight obstructions from one exhibit to the next.
• Delivery or removal of any portion of an exhibit will not be permitted during exhibit hours.