January 23, 2024 to January 25, 2024
2024 Inspection And Mechanical Integrity Summit
Henry B. Gonzalez Convention Center, San Antonio, Texas
Overview
Call for Abstracts Submission Portal
Submissions will be accepted until Monday, June 5, 2023, 10:59 PM CDT
View Abstract Details and Submission Here
Download Summit Theme Presentation Topics
Raising the Bar – Improving Performance and Reducing Risk
The API Summit features three Industry Divisions and a Multi-Sector Division (applicable to all sectors) that run concurrently. Each day will offer technical sessions that span various areas of the oil, gas, chemical, and petrochemical industries. Therefore, each Division is further broken down into three core tracks (as shown below). In addition, four focused tracks are utilized to address specific topics (as shown below). The Summit’s main program for all sessions, including panels, runs Tuesday, Wednesday, and Thursday. Individual presentation sessions will be 35 minutes in length, which includes time for Q&A at the end. Training day sessions will be held on Monday.
The API Summit is the only networking event for inspectors and other inspection support professionals in the industry. As stated by attendees, “The API Summit is the best inspection related conference in the petroleum industry”.
Schedule at a Glance
The API Inspection and Mechanical Integrity Summit includes 3 days of educational content and outstanding networking opportunities, preceded by a day of optional in-depth training courses.
| Sunday, January 21 | Monday, January 22 | Tuesday, January 23 | Wednesday, January 24 | Thursday, January 25 |
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Registration 2:00 pm – 6:00 pm |
Registration 7:00 am – 5:00 pm |
Registration 7:00 am – 6:30 pm |
Registration 7:00 am – 5:30 pm |
Registration 7:00 am – 2:00 pm |
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Optional Training Courses: 4- or 8-hour courses 8:00 am – 5:00 pm View Training Courses |
Exhibit Hall Hours: 9:00 am – 6:30 pm |
Exhibit Hall Hours: 7:30 am – 5:00 pm
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Exhibit Hall Hours: 7:30 am – 1:00 pm |
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Women in Mechanical Integrity Networking Event 5:00 pm – 7:00 pm |
Opening Keynote: TBD 8:00 am – 10:10 am |
Technical Tracks: 8:45 am – 12:00 pm 1:30 pm – 5:30 pm |
Closing Panel: 2:15 pm – 3:40 pm |
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Technical Tracks: 10:30 am – 12:00 pm 1:30 pm – 5:30 pm |
Networking Reception: 5:30 pm – 7:00 pm |
Technical Tracks: 8:00 am – 12:00 pm 1:30 pm – 2:10 pm |
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Opening Reception: 5:00 pm – 6:30 pm (Exhibit Hall) |
Technical Track Overview
Each day will offer technical sessions spanning the oil, gas and chemical industry sectors, including:
- Upstream (Drilling, Sub Sea, Production Systems, Integrity Management)
- Midstream (Pipelines, Terminals)
- Downstream (Refining, Chemical & amp; Storage)
- Multi-Sector (Presentation topic applies to more than one (1) division)
MEDIA SPONSOR
Sponsor & Exhibitor Information
SPONSORSHIP AND EXHIBITOR DETAILS
Download the 2024 Sponsor and Exhibitor Prospectus
The API Inspection and Mechanical Integrity Summit is the only networking event for inspectors in the industry, making it the place to showcase your products and services.
As a sponsor or exhibitor, you will have a unique opportunity to reach both new and veteran inspectors as well as operators in this three-day conference. Because our flexible program gives attendees the ability to attend one, two, or all three days, the audience could be a new one each day.
Submit your Application to Purchase the Platinum Sponsorship with Exhibit Booth
Once you have completed your application, please email your completed form to [email protected].
2024 Exhibitor Floorplan -- Available Soon
Exhibitor Portal Login -- Available Soon
All exhibitors must access the exhibitor portal for deadlines, shipping information, and to register your exhibit staff. Login information has been sent to the primary contact from [email protected] (Veronica White) that registered for the exhibit booth. Please contact your internal colleague for access.
Exhibitor Registration
The deadline for registering exhibit staff is 5:00 PM EST, December 20,2023. Please identify your exhibit staff early!
Each exhibiting company receives one full conference registration with the purchase of booth space. Platinum, Gold and Silver sponsors receive complimentary passes as identified in the Sponsorship and Exhibitor Prospectus. In addition, exhibiting companies may register up to three additional staff for the full conference at a discounted rate of $495 each. Discount codes will be provided upon email confirmation of your booth assignment. If you do not receive these codes within a week of application submittal, please contact [email protected] (Veronica White).
Registering as an exhibit booth staff? Please check with internal booth coordinator for any remaining discount codes.
Expo Only:
API does not have an "Expo Only" registration for the Inspection Summit. Conference registration is required to enter the exhibit hall.
Exhibit Hours
Exhibitors are welcome to attend all sessions. API recommends an exhibitor representative be in their booth during the scheduled coffee breaks and receptions.
| Exhibit Hall Set-Up and Tear Down | |
| Monday, January 22 2:00 pm - 6:00 pm |
Set Up |
| Tuesday, January 23 9:00 am - 6:30 pm |
Exhibit Hall Open (Opening Reception from 5:00 pm - 6:30 pm) |
| Wednesday, January 24 7:30 am - 5:00 pm |
Exhibit Hall Open |
| Thursday, January 25 7:30 am - 1:00 pm |
Exhibit Hall Open |
| Thursday, January 25 1:00 pm - 5:00 pm |
Tear Down |
Exhibitor Regulations
In adherence to the good neighbor policy, please note the following rules and regulations:
- All promotional activities and distribution of literature must take place within the confines of the assigned booth. Distribution outside of the confines of the booth, including all API and HGBCC public areas is strictly prohibited.
- If a booth noise level is particularly disturbing or disruptive, Show Management will direct that the noise be turned down. Booth activities deemed too disruptive may be discontinued at Show Management's discretion.
- All speakers must face inward and not out towards the aisles or neighboring Exhibits. Exhibitors found in non-compliance, will be required to modify the direction of the speakers to a more suitable position.
- A maximum height of eight feet is allowed only in the rear half of the booth space, with a four foot height restriction on all materials (product or equipment) in the front half of the booth. No booth element can impede the aisles. End-cap or 20x20 booths must not impeded line-of-sight above four feet to the front 5 feet of neighboring booth.
- All booths should be designed in such a way so as to eliminate line of sight obstructions from one exhibit to the next.
- Delivery or removal of any portion of an exhibit will not be permitted during exhibit hours.
Exhibitors
Hotel
Grand Hyatt San Antonio
600 E. Market Street, San Antonio, Texas
Phone: 210-451-6363; (toll free - 1-877-803-7534)
Room Rate: $239 plus tax per night
Room Cut-off Date: Friday, December 22, 2023
Online reservations
Avoid Housing Scams
Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.
Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.
How It Works
This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.
Don’t Be Deceived
If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to [email protected]. Always make your room reservation directly with the information provided by API or a trusted source.
API will use all legal means possible to prevent these groups from operating.
Please contact [email protected] with any questions.
Registration Fees and Details
Full Registration Details Coming Soon
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API MembershipInterested in Becoming an API Member? |
Resources
Justification Toolkit
API has prepared these templates you can use to provide justification for attending the 2024 Inspection Summit. Download and fill in your information.
Download Attendance Request Template
Download Trip Report Template
