November 13, 2023 to November 17, 2023
2023 Fall Refining and Equipment Standards Meeting
Hyatt Regency McCormick/McCormick Place Conv Center, Chicago, Illinois
Overview
Download the Preliminary Program
The 2023 Fall Refining and Equipment (CRE) Standards Meeting is being presented as an in-person meeting and will be open to industry professionals who wish to participate. This meeting is scheduled for Monday, November 13 – Friday, November 17, 2023, in Chicago, IL. See program schedule for details.
Reasons for Attending
Participation in the Refining & Equipment Standards Meeting, is an invaluable opportunity to be a part of how the U.S. petroleum industry develops and maintains state-of-the-art standards.
The development of consensus standards is one of API’s oldest and most successful programs. It covers over 800 standards for all segments of the oil and natural gas industry. The breadth of this vital program is an important indication of the varied industry contacts that attendees can make during the sessions and networking opportunities.
The Committee on Refining Equipment, CRE, is responsible for approximately 200 standards, including many that form the basis of the API Inspection Program.
Benefits Of Participation
- Gain access to technical committee meetings covering API downstream standards and best practices used throughout the industry to promote safe, sustainable, and environmentally sound operations.
- Learn about the latest API sponsored research and development including future R&D efforts that may benefit your business in the long run.
- Network with colleagues and establish new business connections.
- Connect with exhibitors to learn about products, services, and technologies that may be important to your company.
- Earn Professional Development Hours (PDH) to maintain professional certifications.
Questions
- Registration (attendees, sponsors, or exhibitors): Veronica White, 202-682-8258, [email protected]
- Logistics: Lindsay Morrison, 202-682-8194, [email protected]
- Program:
- Christopher Hughes, 202-682-8151, [email protected] (SCIMI, ICP)
- Nick Montebello, 202-682-8493, [email protected] (SCAST, SCPRS, SCPOV, SCCM, SOEE, SOICS, SCHTE)
- Florence Otieno, 202-682-8053, [email protected] (SCRM, SOEE, SCPRS, SOICS)
- Andri Orphanides, 202-682-8221, [email protected] (ICP)
- CRE Committee Information: Christopher Hughes, 202-682-8151, [email protected]
- API Membership Status: Lillie Saunders, 202-682-8475, [email protected]
Program Details
Download the Preliminary Program
The Committee on Refinery Equipment, CRE, is responsible for ~160 standards that form the basis of the API Individual Certification (ICP) and Process Safety Site Assessment (PSSAP) Program. The technical subcommittees that report to the CRE are:
- API 579-1/ASME FFS-1 Fitness-For-Service Task Force
- SCAST: Subcommittee on Aboveground Storage Tanks
- SCCM: Subcommittee on Corrosion and Materials
- SCHTE: Subcommittee on Heat Transfer Equipment
- SCIMI: Subcommittee on Inspection and Mechanical Integrity
- SCOPV: Subcommittee on Piping and Valves
- SCPRS: Subcommittee on Pressure-Relieving Systems
- SCRM: Subcommittee on Refractory Materials
- SOEE: Subcommittee on Electrical Equipment
- SOICS: Subcommittee on Instruments and Control Systems
- SOME: Subcommittee on Mechanical Equipment
- TDC: Technical Data Committee – Petroleum Refining
*As not all subcommittees meet at each meeting, please check the online program to verify which subcommittees are meeting at this conference.
Who Should Attend
Industry professionals interested in developing consensus-based standards on equipment and operations, such as:
- Operations and engineering managers
- Process unit engineers and specialists
- Refinery equipment specialists
- Materials and corrosion engineers and specialist
- Piping and equipment inspection specialists
- Equipment manufacturer engineers and specialists
- Service provider technical experts
- Committee related subject matter experts
PLEASE NOTE: You must register to receive access to the mobile meeting app if you plan to attend in person.
In accordance with our ANSI-approved Procedures for Standards Development, API’s standards development process:
- Openness
Participation in API standards activities is open to all parties (persons and organizations) that have a direct and material interest in the subject of a standard. - Balance
API seeks broad input to its standardization activities including the participation of all parties representing interest categories appropriate to the nature of the standard and allows for open attendance at standards meetings. - Consensus
API develops industry standards based on consensus. Consensus is established when substantial agreement has been reached by directly and materially interested parties that are voting members of the committee/consensus body.
Sponsor & Exhibitor Information
Register now as a Sponsor or Exhibitor
Register now as an Additional Exhibitor
Thank you for your support of the 2023 Fall Refining and Equipment Standards Meeting. We are pleased to offer a variety of opportunities for your company to showcase valuable products and services.
Apply for sponsorship items and exhibit display tables by completing your application and confirming the agreement terms here online. If you have questions during this process, please contact the Registrar at [email protected] or 202-682-8195.
Sponsors receive:
- Acknowledgement of the sponsorship in the conference app.
- Customized sign with the company logo
- Your company listed as a sponsor on the API website with a link to your company website.
- A “Sponsor” ribbon affixed to the company representative’s badge for easy identification.
- A six-foot, tabletop exhibit space near the registration area to display company products and/or services Monday, Tuesday, and Wednesday.
- Wi-Fi access at your display table.
Exhibitors receive:
- Acknowledgement in the conference app.
- Your company listed as an exhibitor on the API website with a link to your company’s website.
- A six-foot, tabletop exhibit space near the registration area to display company products and/or services Monday, Tuesday, and Wednesday.
- Wi-Fi access at your display table.
- An “Exhibitor” ribbon affixed to the company representative(s) badge.
Deadline for Sponsor and Exhibitor Cancellations and Refunds: Friday, September 15, 2023
Payment is due in full at the time of registration. If you require an invoice, your payment is due thirty (30) days from the receipt of your invoice. Full payment must be received to API no later than Friday, September 15, 2023
Sponsors and Exhibitors may cancel their obligation up to Friday, September 15, 2023. However, 50% of the fee for sponsors and for exhibitors is nonrefundable. Notice of cancellation must be submitted in writing to [email protected]. Refunds will not be given on cancellations received after Friday, September 15, 2023.
| Opportunity | Cost | Complimentary Registration |
| Sponsor – Lanyards | CLOSED | Three (3) complimentary registration included |
| Sponsor | $5,000 | Two (2) complimentary registration included |
| Exhibitor | $2,500 | One (1) complimentary registration included |
| Additional Exhibitor | $495 |
Deadlines – Friday, October 6, 2023
Sponsors, if your application is for the sponsorship of items that need to be designed and produced, such as bags, lanyards, app. etc., please submit your online applications by Friday, October 6, 2023, so that we have time to have those items produced and shipped to Chicago in time for the start of the meeting.
Marketing Requirements:
Upon receipt of our application, you will be contacted by the API Registrar (Veronica White) to confirm your application, method of payment, and let you know how the collection process for the following items:
- Marketing contact’s full name and email address
- Company logo in EPS or Adobe Illustrator (ai) format
- Company URL
- Company description not to exceed 100 words
- Name(s) of those using the complimentary registration(s), if applicable
Sponsors and Exhibitors
Partner Program
We are happy to announce the partner/guest program is back!
Breakfast will be provided on Monday from 8:00 am – 10:00 am and Tuesday from 8:00 am – 9:00 am for registered partners and guests, unless otherwise specified. In addition to breakfasts, other activities are being planned as follows.
Download Full Details
Register Your Partner/Guest Now
Schedule of Events
Monday, November 13
- 8:00 AM – 10:00 AM – Breakfast & Coffee
- 6:00 PM – 7:00 PM – Reception
- Includes:
- Two Free Drink Tickets
- Includes:
Tuesday, November 14
- 8:00 AM – 9:00 AM – Breakfast & Coffee
- 9:00 AM – 4:00 PM – Secret Food Tour: Exploring Food & Beer Tasting
- This Tour Includes:
- A Secret Food Tour of Chicago featuring a wide range of meals that have been influenced by many cuisines.
- A guided tour across the illustrious Chicago Loop District, which is home to some of the city’s most iconic buildings and pieces of public art from across the globe.
- This Tour Includes:
Pricing
- Partner Program Events – Costs $275 includes everything listed on the 2023 Fall Refining Meeting – Partner Program Tour sheet.
- Coffee, Breakfast & Reception – Costs $90
- Reception Only– Costs $50
Note:
- Pre-registration is required for all the following activities.
- On-site requests for participation will be based on availability that may be created by pre-registration cancellations or no-shows.
- All participants must be 18 years of age or older, no exceptions.
- Before participation can begin, spouses and guests will be asked to sign a general waiver of liability.
More information about the times of departure from and return to the hotel will be provided on Monday morning during breakfast.
Please arrive at breakfast no later than 30 minutes after the time breakfasts are scheduled to begin.
Partners and guests must wear or bring their badges with them to the above activities, as well as the reception.
Questions? Contact Lindsay Morrison – [email protected]
Hotel
Hyatt Regency McCormick Place
2233 S. Martin Luther King Drive
Chicago, IL, 60616
Online Reservations
Room Rate: $239 single or double occupancy
Mention the 2023 Fall Refining and Equipment Standards Meeting or API Meeting to receive the API group rate.
Reservations questions: If you need personal assistance, please call 1-888-421-1442 or 402-593-6018 for in-house reservations if you have difficulty making online reservations or have specific questions.
Reservation Deadline: Thursday, October 26, 2023, by 5:00 pm. After this date and time, reservations will be accepted on a space and room type availability basis and at the hotel’s best rate available.
Room Guarantee and Reservation Cancellation: A credit card guarantee is required to confirm and hold each reservation. Cancellations must be received by the hotel at least twenty-four (24) hours prior to arrival, and a cancellation number must be obtained, or the card will be charged for the first night’s room rate. Hotel is responsible for informing guests of this requirement. API assumes no responsibility.
Hyatt Hotels is committed to the safety and wellbeing of its guests. Review Hyatt Hotels Global Care and Cleanliness Commitment for details.
Avoid Housing Scams
Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.
Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.
How It Works
This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.
Don’t Be Deceived
If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to [email protected]. Always make your room reservation directly with the information provided by API or a trusted source.
API will use all legal means possible to prevent these groups from operating.
Please contact [email protected] with any questions.
Registration Fees & Details
Register Now
| Price if registered by Friday, October 6 |
Price if registered after Friday, October 6 |
|
| Event Registration (API Members, Non-API Members, Committee Members) |
$900 | $1,100 |
| One-Day Participant (You will only participate on one day between November 13 – November 17) |
$500 | $700 |
For registration questions or method of payment inquiries, please contact 202-682-8195 or [email protected]
Early Registration Deadline: Friday, October 6, 2023
Refund Cutoff Date: Friday, October 13, 2023 (No refunds granted after this date.)
Cancellations, Refunds, and Substitutions:
Cancellations and requests for refunds must be made in writing and sent to [email protected] by Friday, October 13, 2023. A $100 administration fee will apply if notice of cancellation is received in writing and sent to [email protected] by Friday, October 13, 2023. No refunds given after Friday, October 13, 2023. Substitutions may be made at any time by written request to [email protected].
Sponsor a First-Time Attendee:
Share your standards expertise with the next generation of oil and natural gas professionals by providing a complimentary registration to a new participant from your company. The cost is complimentary, and your sponsored attendee is welcomed to participate in all COPM meetings, except for executive sessions and members only meetings.
To qualify for this complimentary registration option, you must be a new participant and sponsored by a prior, API standards meeting participant from your same company. If you are sponsoring someone from your company, that person must be registered under your registration record in Cvent at the time you enter your own registration. You may only register two sponsored attendees.
(NOTE: This option is only applicable to first-time attendees who are sponsored. First-time attendees not sponsored pay applicable registration fees.)
Terms of Participation:
API standards meetings are open to all interested parties. By participating in these meetings and the standardization process, you agree: (1) to fully comply with API’s policies and procedures governing standards and antitrust concerns, (2) that once balloted and approved by API, API shall have a non-exclusive, perpetual, royalty-free worldwide license to use any materials submitted by the participant for use in the standard, including creation of any derivative works that will be solely owned by API, (3) you will not provide any material that will violate the rights of any third parties, including, but not limited to, patents, copyrights, trade secrets, and trademarks, (4) not to provide any technical information or other materials that would violate U.S. export control laws, (5) to disclose the existence of any patented technologies in the material that you provide, and (6) you will not make audio recordings, video recordings, or take screen shots of API meetings and content without the express written consent of all persons being recorded and their content being presented.
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UPCOMING MEETINGS
Attendee Resources
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