June 12, 2023 to June 16, 2023
Hyatt Regency Orlando, Orlando, Florida
The Exploration and Production Standards Conference on Oilfield Equipment and Materials will be held Monday, June 12 – Friday, June 16, 2023, in Orlando, Florida. It will be open to industry professionals who wish to participate.
Participation in the Exploration & Production Standards Conference is an invaluable opportunity to be a part of how the U.S. petroleum industry develops and maintains state-of-the-art standards.
The development of consensus standards is one of API’s oldest and most successful programs. It covers over 700 standards for all segments of the oil and natural gas industry. The breadth of this vital program is an important indication of the varied industry contacts that attendees can make during the sessions and networking opportunities.
The Committee on Standardization of Oilfield Equipment and Materials, CSOEM, is responsible for approximately 300 standards including many that form the basis of the API Monogram Program.
In accordance with our ANSI-approved Procedures for Standards Development, API’s standards development process:
Participation in API standards activities is open to all parties (persons and organizations) that have a direct and material interest in the subject of a standard.
API seeks broad input to its standardization activities including the participation of all parties representing interest categories appropriate to the nature of the standard and allows for open attendance at standards meetings.
API develops industry standards based on consensus. Consensus is established when substantial agreement has been reached by directly and materially interested parties that are voting members of the committee/consensus body.
The technical subcommittees that report to the CSOEM are:
*As not all subcommittees meet at each meeting, check the online program to verify which subcommittees are meeting at this conference.
Industry professionals interested in developing consensus-based standards on equipment and operations, such as:
PLEASE NOTE: You must register to receive access to the mobile meeting app if you plan to attend in person.
Thank you for your support of the 2023 Exploration and Production Conference on Oilfield Equipment and Materials. We are pleased to offer a variety of opportunities for your company to showcase valuable products and services.
Apply for sponsorship items and exhibit display tables by completing your application and confirming the agreement terms here online. If you have questions during this process, please contact the Registrar (Jenna Mastrota) at [email protected] or 202-682-8195.
|Sponsor – Conference Bags||Closed||Three (3) complimentary registration included|
|Sponsor – Lanyards||Closed||Three (3) complimentary registration included|
|Sponsor||$5,000||Two (2) complimentary registration included|
|Exhibitor||$2,500||One (1) complimentary registration included|
Deadline for Sponsor and Exhibitor Cancellations and Refunds: Friday, May 5, 2023
Cancellation: Sponsors and Exhibitors may cancel their obligation up to Friday, May 5, 2023. However, 20% of the fee for sponsors and for exhibitors is nonrefundable. Notice of cancellation must be submitted in writing. Email to the Registrar at [email protected]. Refunds cannot be granted after Friday, May 5, 2023.
Deadlines – Friday, May 5, 2023
Sponsors, if your application is for the sponsorship of items that need to be designed and produced, such as bags, lanyards, app. etc., please submit your online applications by Friday, May 5, 2023, so that we have time to have those items produced and shipped to Chicago in time for the start of the meeting.
Upon receipt of our application, you will be contacted by the API Registrar (Jenna Mastrota) to confirm your application, method of payment, and let you know how the collection process for the following items:
If you require an invoice and/or wish to pay by check, your full payment is due by Friday, May 12, 2023. If you wish to pay by credit card, the Registrar will also assist with that option.
Materials Development Corporation
Hyatt Regency Orlando
9801 International Drive
Orlando, FL 32819
Room Rate: $259 single or double occupancy
Mention the API 2023 E&P Summer Standards Conference or provide the code JEPI to receive the API group rate.
Reservations questions? If you need additional assistance, please call 402-593-5048 ask for in-house reservations if you have difficulty making online reservations or have specific questions.
Reservations Deadline: Friday, May 19, 2023, or until room block is sold out.
After this date and time, reservations will be accepted on a space and room type availability basis and at the hotel's best rate available.
Room Guarantee and Reservation Cancellation: A credit card guarantee is required to confirm and hold everyone’s reservation. Cancellations must be received by the hotel at least twenty-four (24) hours prior to arrival and a cancellation number must be obtained or the card will be charged for the first night’s room rate. Hotel is responsible for informing guests of this requirement. API assumes no responsibility. Any payments received by the hotel, as a result of late cancellations or no-shows will be credited to API’s room block for attrition purposes.
Hyatt Hotels is committed to the safety and wellbeing of its guests. Review Hyatt Hotels Global Care and Cleanliness Commitment for details.
Monitor the website for the Hyatt Regency Orlando or contact them directly with question or for ongoing and updated details.
Avoid Housing Scams
Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.
Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.
How It Works
This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.
Don’t Be Deceived
If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to [email protected]. Always make your room reservation directly with the information provided by API or a trusted source.
API will use all legal means possible to prevent these groups from operating.
Please contact [email protected] with any questions.
For registration questions or method of payment inquiries, please contact 202-682-8195 or [email protected]
Friday, May 12
Friday, May 12
(API Members, Non-API Members, Committee Members)
(You will only participate on one day between June 12- June 16)
Cancellations, Refunds, and Substitutions:
Cancellations and requests for refunds must be made in writing and sent to [email protected] by Friday, May 26, 2023. A $100 administration fee will apply if notice of cancellation is received in writing and sent to [email protected] by Friday, May 26, 2023. No refunds given after Friday, May 26, 2023. Substitutions may be made at any time by written request to [email protected].
Sponsor a First-Time Attendee:
Share your standards expertise with the next generation of oil and natural gas professionals by providing a complimentary registration to a new participant from your company. The cost is complimentary, and your sponsored attendee is welcomed to participate in API Standards meetings, except for executive sessions and members only meetings.
To qualify for this complimentary registration option, you must be a new participant and sponsored by a prior, API standards meeting participant from your same company. If you are sponsoring someone from your company, that person must be registered under your registration record in Cvent at the time you enter your own registration. You may only register two sponsored attendees.
(NOTE: This option is only applicable to first-time attendees who are sponsored. First-time attendees not sponsored pay applicable registration fees.)
Terms of Participation:
API standards meetings are open to all interested parties. By participating in these meetings and the standardization process, you agree: (1) to fully comply with API's policies and procedures governing standards and antitrust concerns, (2) that once balloted and approved by API, API shall have a non-exclusive, perpetual, royalty-free worldwide license to use any materials submitted by the participant for use in the standard, including creation of any derivative works that will be solely owned by API, (3) you will not provide any material that will violate the rights of any third parties, including, but not limited to, patents, copyrights, trade secrets, and trademarks, (4) not to provide any technical information or other materials that would violate U.S. export control laws, (5) to disclose the existence of any patented technologies in the material that you provide, (6) you will not make audio recordings, video recordings, or take screen shots of API meetings and content without the express written consent of all persons who will be presenting their content, and (7) you must act professionally and comply with your company’s code of conduct at all times.
2024 Exploration and Production Standards Winter Meeting - January 22-26, 2024 - Hyatt Regency Jacksonville – Jacksonville, Florida
2024 Exploration and Production Standards Conference on Oilfield Equipment and Materials - June 10-14, 2024 - Sheraton Denver – Denver, Colorado
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