November 15, 2021 to November 18, 2021
2021 Fall Refining And Equipment Standards Meeting
Hyatt Regency Orlando – Orlando, Florida and Virtual
Overview
Preliminary Conference Program
The 2021 Fall Refining and Equipment Standards Meeting (CRE) will be held November 15-18, 2021 in Orlando, Florida. It will be open to anyone who wishes to participate.
Reason For Attending
The Refining and Equipment Standards Meeting is an invaluable opportunity to be a part of how the U.S. petroleum industry develops and maintains state-of-the-art standards. Here are just some of the benefits of participation:
- Have access to technical committee meetings covering API standards
- Learn about the latest research and development on refining process equipment, including future R&D efforts
- Obtain the latest information from industry suppliers by visiting their tabletop exhibits.
- Make contacts with your colleagues and establish new business connections
To ensure that the meetings are open to all who may have a “direct and material interest in the subject of the standard”, we have added virtual participation as a registration option with a registration fee to support the virtual meeting capabilities. This is in accord with our ANSI accredited Procedures for Standards Development, which state the following regarding openness and meeting procedures, emphasis added:
5.2 Due Process
5.2.1 Openness
Participation in API standards activities is open to all parties (persons and organizations) that have a direct and material interest in the subject of a standard.
5.2.2 Balance
5.2.2.1 Overview
API seeks broad input to its standardization activities including the participation of all parties representing interest categories appropriate to the nature of the standard and allows for open attendance at standards meetings.
5.10 Standards Meeting Procedures
5.10.1 General
Committees dealing with standards activities shall meet as needed to conduct their work. Except for those portions of meetings dealing with policy and/or budget issues, standards meetings are open to all interested parties.
Questions?
Registration (attendees, sponsors, or exhibitors): Brittany Ellis, 202-682-8195 or [email protected]
Logistics: Arnetta Smith, 202-682-8149 or [email protected]
Program:
- David Miller, 202-682-8159, [email protected] (CRE)
- Christopher Hughes, 202-682-8151, [email protected] (SCIMI, ICP, SOME)
- Jose Godoy, 202-682-8073, [email protected] (SCAST, SCHTE, SCPRS)
- Diana Escudero, 202-682-8157, [email protected] (SCOPV, SOICS, FFS, SCRM)
- Andri Orphanides, 202-682-8221, [email protected] (ICP)
CRE Committee Information; Years of Service; Professional Development Hours: Kierra Beliveau, 202-682-8565, [email protected]
API Membership Status: Lillie Saunders, 202-682-8475, [email protected]
Program Details
Preliminary Conference Program
The Committee on Refinery Equipment, CRE, is responsible for ~160 standards that form the basis of the API Individual Certification (ICP) and Process Safety Site Assessment (PSSAP) Program. The technical subcommittees that report to the CRE are:
- Subcommittee on Heat Transfer Equipment
- Subcommittee on Mechanical Equipment
- Subcommittee on Piping & Valves
- Subcommittee on Aboveground Storage Tanks
- Subcommittee on Electrical Equipment
- Subcommittee on Pressure Relieving Systems
- Subcommittee on Instrument & Control Systems
- Subcommittee on Refractory Materials
- Subcommittee on Inspection & Mechanical Integrity
- Subcommittee on Corrosion & Materials
- Technical Data Committee – Petroleum Refining
*As not all subcommittees meet at each meeting, please be sure and check the online program to verify which subcommittees are meeting at this conference.
Who Should Attend?
Industry professionals in the refining and petrochemical industries such as:
- Operations and engineering managers
- Process unit engineers and
- Refinery equipment specialists
Exhibitor Information
API is pleased to offer sponsor and exhibit opportunities. The application process, for both sponsors and exhibitors, is now being offered online.
As an exhibitor, you will receive:
- A six-foot, tabletop exhibit space near the registration area to for use Monday through Tuesday.
(Setup 1:00 pm – 5:00 pm) - 50% discount on one (1) registration for exhibit table representative.
- Wi-Fi access in the meeting space.
- Welcome breakfast on Monday and all coffee/refreshment breaks each day; special networking break, 2:30 pm – 3:00 pm, Monday and Tuesday; and reception on Tuesday evening.
- An acknowledgement of exhibitors will be included in the app. The exact wording will be at the discretion of API.
- Your company listed as an exhibitor on the API website with a link to your company’s website.
| Opportunity | Cost |
|---|---|
| Exhibit Display Table (18 table spaces available) |
$2,000 |
| Additional Exhibitor (Fee includes Welcome breakfasts and general sessions, reception, and coffee/refreshment breaks only.) |
$75 |
Exhibitors
Integrated Service Company, LLC (InServ)
Sponsor Information
Artwork Deadline – Sponsors Only: October 25, 2021
Sponsors, if your application is for the sponsorship of items that need to be designed and produced, such as bags, lanyards, app. etc., please submit your online applications by October 8, 2021, so that we have time to have those items produced and shipped to Orlando in time for the start of the meeting.
Deadline for Sponsorship and Exhibitor Applications: October 25, 2021
Marketing Requirements:
Upon receipt of our application, you will be contacted by the API Registrar (Brittany Ellis) to confirm your application, method of payment, and let you know how the collection process for the following items:
- Marketing contact’s full name and email address
- Company logo in JPG or PNG, and EPS
- Company URL
- Company description not to exceed 100 words
- Name(s) of those using the complimentary registration(s), if applicable.
If you require an invoice and/or wish to pay by check, your full payment is due by October 25, 2021. If you wish to pay by credit card, the Registrar will also assist with that option.
Deadline for Sponsor and Exhibitor Cancellations and Refunds: October 22, 2021
Cancellation: Sponsors and Exhibitors may cancel their obligation up to October 22, 2021. However, 50% of the fee for sponsors and for exhibitors is nonrefundable. Notice of cancellation must be submitted in writing. Email to the Registrar at [email protected]. Refunds cannot be granted after October 22, 2021.
Sponsors and Exhibitors: Apply for sponsorship items and exhibit display tables by completing your application and confirming the agreement terms here online. If you are registering as a sponsor AND exhibitor, please answer and agree to both sets of terms when completing the registration process. If you have questions during this process, please contact the Registrar at [email protected] or 202-682-8195.
Sponsor and Exhibitor follow-up information for the App: Sponsors and Exhibitors will receive a confirmation email from Smartsheet once applications have been entered online. You will be asked to update your application submission as follows:
- Confirm the name sponsor or exhibitor who will attend the meeting on-site.
- Confirm the phone number and email address for the on-site contact.
- Request an invoice for any balance due.
- Request electricity if needed.
- Provide company description, not to exceed 100 words.
- Company URL
- List of persons who will use any complimentary or discounted passes for registration to the meetings.
Please plan for this information so you will be ready to enter it once you receive the confirmation email from Smartsheet.
As a sponsor, you will receive:
- An acknowledgement of sponsors will be included in the app. The exact wording will be at the discretion of API.
- Customized sign with the company name at the sponsored function.
- Your company listed as a sponsor on the API website with a link to your company website.
- Use of a “Sponsors Only Table” (shared table) in our registration area for distribution of company literature and hospitality invitations.
- A “Sponsor” ribbon affixed to the company representative’s badge for easy identification.
Sponsor Opportunities
| Opportunity | Cost | Complimentary Registration | Sponsor |
|---|---|---|---|
| Monday General Session Breakfast | $3,500 | One (1) complimentary registration included | |
| Central Coffee/Refreshment Breaks | $3,000 | One (1) complimentary registration included | |
| Monday Networking Break | $3,000 | One (1) complimentary registration included | |
| Tuesday Networking Break | $3,000 | One (1) complimentary registration included | |
| Reception | $5,000 | Two (2) complimentary registration included | |
| Wi-Fi Access in Refining Meeting Space | $5,500 | Two (2) complimentary registration included | |
| Registration Lanyards | $6,500 | Two (2) complimentary registration included | |
| Registration Bags | $7,500 | Three (3) complimentary registration included | |
| Meeting App | $7,500 | Three (3) complimentary registration included | |
| Mobile Device Power Banks | $8,000 | Three (3) complimentary registration included |
Hotel
Hyatt Regency Orlando
9801 International Drive
Orlando, Florida 32819
615-622-1234
Room Rate: $289 single or double occupancy
Mention the Fall Refining and Equipment Standards Meeting, or Group Code G-APIF, to receive the API group rate.
Resort Fee: $25 daily (Optional)
A daily resort fee of $25.00 will be optional. Be sure to confirm whether you wish to take advantage of this option at the time you check in at the hotel. This optional fee covers these amenities: premium internet access in your guestroom; 24-hour access to the fitness center and classes; 25% discount on spa and salon services; 25% discount on cabana rentals (based on availability); recreational activities at both Grotto and Terrace pools, two I-Ride Trolley tickets to the International Drive area; kids 12 and under eat free at select restaurants with adult purchase (restrictions apply); and 2 bottled waters per day.
Reservations questions? If you need personal assistance, please call 1-800-233-1234 (central reservations). You may also call the hotel directly at 407-284-1234 and ask for in-house reservations if you have difficulty making online reservations or have specific questions.
Reservation Deadline: October 22, 2021 by 5:00 pm, EDT.
After this date and time, reservations will be accepted on a space and room type availability basis and at the hotel’s best rate available.
Room Guarantee and Reservation Cancellation: A credit card guarantee is required to confirm and hold each reservation. Cancellations must be received by the hotel at least twenty-four (24) hours prior to arrival, and a cancellation number must be obtained, or the card will be charged for the first night’s room rate. Hotel is responsible for informing guests of this requirement. API assumes no responsibility.
Hyatt Hotels is committed to the safety and wellbeing of its guests. Review Hyatt Hotels Global Care and Cleanliness Commitment for details.
Monitor the website for the Hyatt Regency Orlando or contact them directly for ongoing and updated details.
Registration Fees
Registration Fees (in US dollars)
| In-Person Attendance | By November 5 | After November 5 |
|---|---|---|
| API Members (Your company is a corporate member of API.) |
$700 | $800 |
| Committee Members (Active member on a standards committee.) |
$750 | $850 |
| Non-API Members (Your company is not a corporate member of API.) |
$800 | $900 |
| One-Day Participants (You will only participate on one day between October 18-22.) |
$425 | $525 |
| Virtual Attendance (For those NOT participating in person) |
Virtual Fees |
|---|---|
| API Members (Your company is a corporate member of API.) |
$350 |
| Committee Members (Active member on a standards committee.) |
$375 |
| Non-API Members (Your company is not a corporate member of API.) |
$400 |
| One-Day Participants (You will only participate on one day between November 15-18.) |
$212.50 |
Early Registration RSVP Date: May 3, 2021
Refund cut-off date: November 7, 2021
Cancellation, Refunds, and Substitutions
Substitutions may be made at any time by written request to [email protected]. Cancellations and requests for refunds must be made in writing and sent to [email protected] by November 7, 2021. A refund, less a $100 cancellation fee, will be made if notice is received by this date. No refunds given after November 12, 2021. .
Sponsor a First-Time Attendee
Share your standards expertise with the next generation of oil and natural gas professionals by providing a complimentary registration to a new participant from your company. The cost is complimentary, and your sponsored attendee is welcomed to participate in all Refining meetings, except for executive sessions and members only meetings.
To qualify for this complimentary registration option, you must be a new participant and sponsored by a prior, API standards meeting participant from your same company. If you are sponsoring someone from your company, that person must be registered under your registration record in Cvent at the time you enter your own registration. You may only register two sponsored attendees.
(NOTE: This option is only applicable to first-time attendees who are sponsored. First-time attendees not sponsored pay applicable registration fees.)
Terms of Participation
API standards meetings are open to all interested parties. By participating in these meetings and the standardization process, you agree: (1) to fully comply with API’s policies and procedures governing standards and antitrust concerns, (2) that once balloted and approved by API, API shall have a non-exclusive, perpetual, royalty-free worldwide license to use any materials submitted by the participant for use in the standard, including creation of any derivative works that will be solely owned by API, (3) you will not provide any material that will violate the rights of any third parties, including, but not limited to, patents, copyrights, trade secrets, and trademarks, (4) not to provide any technical information or other materials that would violate U.S. export control laws, (5) to disclose the existence of any patented technologies in the material that you provide, (6) you will not make audio recordings, video recordings, or take screen shots of API meetings and content without the express written consent of all persons who will be presenting their content, and (7) you must act professionally and comply with your company’s code of conduct at all times.
