2021 Sponsor and Exhibitor Prospectus

August 5, 2021 Update: The 2021 Conference will be presented in two formats; In-person, and simultaneously as a virtual event. We will be using Cvent Attendee Hub, a platform considered as having the best-in-class attendee, speaker, and exhibitor experience. Robust features including messaging and appointment scheduling will be available to both in-person and virtual attendees. Additional information will be made available to confirmed sponsors and exhibitors closer to the event.

Pricing
Platinum Sponsor: $20,000
Gold Sponsor: $15,000
Silver Sponsor: $12,500
Exhibitor Pricing: $7,500

Purchase your Sponsorship or Exhibit Booth

Pay online or request an invoice. Note the purchase date windows outlined in the Prospectus above, based on sponsorship level. Note all sponsorships include an exhibit booth.

Sponsor and Exhibitor Terms

Exhibitor Floor plan

Sponsor and Exhibitor follow-up information for the App:

Sponsors and Exhibitors will receive a confirmation email from Smartsheet once applications have been entered online. You will be asked to update your application submission as follows:

• Confirm the phone number and email address for the on-site contact.
• Request an invoice for any balance due.
• Request electricity if needed.
• Provide company description, not to exceed 100 words.
• Company URL.
• List of persons who will use any complimentary or discounted passes for registration to the meetings.

Please plan for this information so you will be ready to enter it once you receive the confirmation email from Smartsheet.

Additional Exhibitor Staff Registration

Register Additional Exhibitors Now

Please register your exhibit staff by Friday, October 29 at 5:00 PM Eastern.

This $395 “Additional Sponsor/Exhibitor” fee is for the registration of each additional sponsor/exhibitor after the initial representative from the sponsoring/exhibiting company. Fee includes admission to all conference sessions, exhibit area, lunches, and receptions. We do not have an “Exhibits Only” or “Exhibits Staff Only” registration for this conference. Badges are not transferable. All exhibit staff must register.

To be eligible for the above rate, Additional Sponsor/Exhibitor must be a direct employee of exhibiting or sponsoring company. API will request proof (i.e. business card) of direct employment and ID at the conference registration desk.

Avoid Housing Scams

Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.

Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.

How It Works

This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.

Don’t Be Deceived

If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to [email protected]. Always make your room reservation directly with the information provided by API or a trusted source.

API will use all legal means possible to prevent these groups from operating.

Please contact [email protected] with any questions.

Exhibitor Schedule at a Glance

*Held in Prefunction Area. Exhibitors are welcome to attend.

2021 Cybersecurity Exhibitor Setup Information – Available Soon

2021 Cybersecurity Exhibitor Tear Down Information – Available Soon

Exhibit Booth Information

Each exhibitor will be provided a draped 10’ wide x 8′ deep exhibit booth (80 square feet).  Each booth has a 6′ x 2.5′ draped table that can be removed. Each booth includes two chairs and a garbage can. A company sign will be provided above your booth. One 120 volt electrical outlet will be provided at no charge, as well as complimentary WiFi. Note: Set up outside of the set up times listed above is strictly forbidden. No exhibitor badges or materials will be distributed outside of these times.

Additional Audio Visual

Exhibitors are responsible for providing their own AV. Electricity and free WIFI will be provided to all exhibitors.

Download Marriott Woodlands Waterway In-House AV Order Form

Shipping Information

Exhibitors are required to ship to the Freeman warehouse. Do not ship directly to the hotel. Shipping information can be found in the Freeman Decorating Services Handbook below.

API is not responsible for shipping to or from the conference hotel.

Exhibitor Order Forms

Each exhibit booth includes: 10′ black drape behind booth, 3′ black drape between booths, one 6′ x 30″ skirted exhibit table, carpet, two side chairs, and one wastebasket. One (1) 120 volt electrical outlet will also be provided to each exhibit booth. Free wireless internet access is provided throughout the exhibit area and meeting space, made possible by our sponsors..

Exhibitors are responsible for ordering the following from Freeman:

• Booth furniture
• Plants
• Etc.

Freeman Decorating Services Handbook

Order early to take advantage of Freeman advance order rates; Place your order by October 18, 2021.

You can order the same materials in the Decorating Services Handbook above using Freeman Online.

Conference App

The API Cybersecurity Conference mobile app will be available soon to download to your iPhone, iPad, or Android. Note the free conference app is not a lead retrieval app, nor does it have badge scanning functionality.

Once Installed, you’ll have instant access to awesome features, like:

• The full event schedule
• The conference attendee list
• Detailed info about speakers, moderators, and sponsors
• The exhibitor list
• Attendee Messaging
• Social Sharing using #APICybersecurity

Cvent LeadCapture

Cvent, the provider of our conference app and registration system, is making available their app-based LeadCapture system. Order early for best pricing.

To use, complete this order form.

Event code: 3EB74F52BE89

Exhibitor Regulations

• Attendees and Sponsoring/Exhibiting companies are prohibited from conducting ancillary activities or events during conference hours, including the receptions.
• All booth activities must take place within the confines of the assigned booth space.
• Booth activities deemed too disruptive may be discontinued at Show Management’s discretion.
• All promotional activities and distribution of literature must take place within the confines of the assigned booth. Distribution outside of the confines of the booth, including all API and Marriott Woodlands public areas is strictly prohibited
• If a booth noise level is particularly disturbing or disruptive, Show Management will direct that the noise be turned down.
• All speakers must face inward and not out towards the aisles or neighboring Exhibits. Exhibitors found in non-compliance, will be required to modify the direction of the speakers to a more suitable position.
• No element can impede the aisles; All demonstrations must take place within the confines of the assigned booth space.
• A maximum height of eight feet is allowed only in the rear half of the booth space, with a four foot height restriction on all materials (product or equipment) in the front half of the booth.
• All booths should be designed in such a way so as to eliminate line of sight obstructions from one exhibit to the next.
• Delivery or removal of any portion of an exhibit will not be permitted during exhibit hours.

2021 Cybersecurity Conference Exhibitors

Exhibitor Floor plan